HUMAN RESOURCES SPECIALIST
POSITION SUMMARY The Human Resources Specialist will provide administrative support in the planning and coordination of human resource activities to maximize the strategic use of human resources and maintain functions such as recruitment support services, records coordination and other administrative aspects of the department.
ESSENTIAL DUTIES/RESPONSIBILITIES The following are indicative of the essential functions required to perform this job successfully:
v Performs customer service functions by answering employee requests and questions;
v Assists with completion of Form I-9, verifies I-9 documentation and maintains I-9 files; submits online investigation requests and assists with new-employee background checks and verifications;
v Assists with the recruitment and interview scheduling process; tracks status of candidates in ADP;
v Schedules meetings and interviews as requested by the Director;
v Makes photocopies; mails, scans, emails documents; performs other clerical functions, including, new hire/orientation materials, insurance and benefits information, etc.;
v Assists in maintaining accurate and up to date employee files across all non-executive level departments; daily filing of employee documents; prepares new-employee files;
v Scheduling and preparation of meetings including, Centerwide, New Hire Orientation, and other HR related meetings;
v Assists the Director and Generalist with day to day HR functions (i.e., takes meeting minutes, prepares employee correspondence, check HR voicemail, track trainings and staff meeting attendance);
v Assists Enroll employees in all company benefits through the online insurance enrollment system;
v Assist Ensure all personnel files are maintained with prescribed documentation according to MHC’s practices and policies;
v Assist Answer verification of employment and salary request to outside agencies and submit response in a timely manner;
v Process and submit newly hired employees information into the ADP system as well as serve as the point of contact for employee changes in demographic, financial, time and attendance, password reset in the ADP system;
v Assists with document preparation for Personnel Committee meetings; assists with taking and transcribing minutes at the meeting;
v Serve as back up in the absence of the Human Resources Generalist.
v Performs all other duties assigned by Department.
KNOWLEDGE & SKILLS
v Team player, solid work ethic, willing to pitch in where needed;
v Strong verbal and written communication skills; ability to interface with all levels of the organization and with external candidates;
v Problem solver, able to troubleshoot issues independently and drive them to closure with minimal supervision;
v Considerable knowledge of principles and practices of personnel administration;
v Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously;
v Comfortable in a fast-paced environment and in dealing with ambiguity;
v Strong sense of professionalism, integrity, accountability and acute personal judgment;
v Ability to handle confidential information and escalate issues when appropriate.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
Associates degree in Human Resources or related field.
1 year of work experience in Human Resources or a related field.